(As of article publish date. Dates are subject to change, please contact your CSM for the most up-to-date information. Ranges are approximate and in the Paris time zone).
⚠ The date of staging and production for the People Assist product line has been updated and will respectively happen on August 25th and September 1st. The release date for Document Manager is maintained.
The release note article has been updated accordingly.
Enhancements
Improved filter in the employee folder
Before: 4 clicks were necessary to filter a document type
Now:
Bugfixes
Error in user imports: It was impossible to delete from the system any HR user or admin who had previously exported activation codes for the Employee Vault – even if they left the company or changed their role --> FIXED
Employee Vault
(formerly eVault)
Bugfixes
File download limit: When trying to bulk download documents, some users were hitting a limit of how many they could download at one time. To avoid this situation, we have increased the limit to 85 documents in a single download -> FIXED
Digital Process Manager
(formerly Process Automation)
Enhancements
Multi-organization filter
Users will now be able to filter process lists by selecting multiple organizations at the same time.
This gives them a better global overview of the scope they are currently interested in and saves them time, as they no longer have to select all organizational processes individually and one after the other.
The filters are going to be available on the "All processes" page.
Form Builder
Bugfixes
Some instruction fields were not visible when previewing forms
When an instruction field is set as "Visible only by Employee", the instruction text is not displayed when the form is previewed as an employee:
--> FIXED
Knowledge Base
Enhancements
New Knowledge Base Interface : Presentation
UKG HRSD People Assist releases a whole new Knowledge Base interface in open beta, starting from July 2021.
It aims at simplifying the management of categories and articles, particularly in an international, multilanguage context.
The presentation text is available on Zendesk and includes an FAQ and complete documentation: here.
New Knowledge Base Interface : New Features
New Knowledge Base Interface : Special Features for Multilingual Platforms
For customers using multilingual platforms, the new interface provides:
New Knowledge Base Interface : Rollout Plan
The new Knowledge Base will be rolled out to staging environments for monolingual platforms on September 13th, and then rolled out progressively on production environments for monolingual platforms in October and November.
Please contact your CSM if you would like to activate the New Knowledge Base now in your staging and/or production environments.
Note: Rollout information for multilingual platforms will happen in the September release note.
Core Data Management
Enhancements
Default Values On Custom Fields When Using APIs
Creating an employee profile using the user interface in Document Manager forces the user to define a value for each field. Depending on the custom field type:
When creating an employee profile using APIs, if all other mandatory fields are provided, bypassing custom fields still works. But the default values are not applied to the employee profile.
When using only APIs to manage employees, this was not an issue, as defaults values were provided by the APIs.
But the user could not see the employee’s custom fields in Employee profile in Document Manager and needed to set them again when updating the employee profile manually.
The API endpoints for creating and updating employees on client namespace were improved to apply the default values on custom fields not provided:
Bugfixes
Data Set Example File
The data set example file provided by the link in the user interface of the "Data sets administration page" led to a broken file. Now it is fixed and the example file is the same as the example described in the technical documentation.
Bugfixes
Use of the operator: != (not equal)
The API didn't allow the use of the operator != (not equal) when creating and updating user profiles. It was only possible to use this operator in Document Manager>Admin>Users. We fixed this bug to align the API with the Document Manager user interface behaviour for the endpoints:
See Data sets API documentation for more information.
Technical Documentation Updates
Data synchronization documentation improvements:
Enhancements
Data synchronization documentation improvements:
Employee and user profile synchronization documentation to be improved for:
See Employee synchronization documentation for more information.
See User profile synchronization documentation for more information.
