A new feature to the Digital Process Manager part has been added.
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(As of article publish date. Dates are subject to change, please contact your CSM for the most up-to-date information. Ranges are approximate and in the Paris time zone).
We are currently working on a new feature that will allow users to add an expiration date to document types in order to help our customers to comply with increasing HR regulations.
This development will be done in several steps and will be completed in another release. However, starting from the 21.9 release, 2 new filters will already appear on the search page:
Warning! The filters are not fully active yet. You can already see them, but you cannot use them.
So, don’t miss our next release note 21.10 where we will reveal more about this new feature!
For our US customers this feature will be available beginning of 2022.
Previously, after a document has been generated, HR users were able to do one of the following actions:
If an employee didn't have an active Employee Vault, HR users couldn't send the document outside the HRSD application automatically.
Now, it’s possible to send the generated document via email directly from the application!
The release date for this module has been updated and will now happen in the course of September.
Some customers need to be able to send large volume of documents generated with Smart Document Generation (like certificates of employment for instance) to many employees.
If the employee’s email address is stored in the Employee Profile, it will now be possible to quickly and easily send the documents by email directly from the system.
The ”Send by email” feature will also be added to the HRSD for SuccessFactors application in the next release (planned for November)
We have been putting a lot of effort into making the Employee Vault safer and more secure for all the users. Along with a stronger password policy, 2-factor-authentication and an alert system alerting access from unknown IP addresses or devices, the reCAPTCHA is another step to even better security.
The invisible reCAPTCHA silently runs in the background on every login, protecting users from attacks from hackers.
Unlike a normal reCAPTCHA that requires a user to click a checkbox or select related images, the invisible reCAPTCHA does not require the user to do anything.
This new feature will improve security but will have no impact or no change on the actual user experience.
To help users to better monitor incomplete processes, we have updated the overview of upcoming tasks to be completed in a process.
The list appears when hovering the mouse over the info icon. It shows not only the list of upcoming tasks but also the employee or role to whom the task was assigned.
Newly added feature:
To give users the possibility to manage processes more easily and organize their work, we’ve added an employee’s organization code at the end of the subject of the email announcing the new task.
Attention: This enhancement will not be deployed this month. Please look out for the 21.10 release for the new deployment dates.
In July 2021, UKG HRSD People Assist releases a whole new Knowledge Base interface in open beta
This new interface makes it simpler to manage articles and categories, particularly in an international context using multiple languages.
Check out the article with complete documentation and an FAQ on Zendesk to know more about this: here
The new Knowledge Base will be rolled out to staging environments for all customers with ONE language platforms on September 22nd, and then rolled out progressively on production environments in October and November.
Please contact your CSM if you would like to activate the New Knowledge Base now in your staging and/or production environments.
The roll out for customers with two and more languages will happen between October and December 2021.
Please contact your CSM if you would like to activate the New Knowledge Base now in your staging and/or production environments.
Improvement: filter articles by languages
The new Knowledge Base interface that lists articles on the administration side can now be filtered by language.
When released, this interface embedded the legacy filter by languages, which worked on the languages related to the categories of the articles.
Now, the filter by languages works on the translations written on articles, to better match the behavior of the new Knowledge Base international model.
For example, if a user searches for French articles, the interface will display all articles that have a translation written in French.
Article on the homepage. It was not possible to close some articles which should not be displayed permanently on the employee portal → FIXED
Canceling a category’s creation. When cancelling a category’s creation, an empty category was displayed on the listing → FIXED
Display of articles’ related categories. Related categories of articles had no margins between them on the article listing → FIXED
Link always shows up in a new window. Links were only opened in a new window, no matter which option was checked on the link in the text editor → FIXED
Link always shows up in a new window. Links were only opened in a new window, no matter which option was checked on the link in the text editor. → FIXED
During our UKG rebranding we have adapted the color used for links, icons and titles on the Employee Portal. This was done in different steps.
Accordingly, some of the Employee Portals which had deviating default settings for the colors are still displaying these items in blue. In the next step, they will now be changed to black.
The deployment will be done on September 13th for both staging and production environments.
In the employee import feature, the email address is mandatory for employees who want to create an account to connect to the platform using username/password.
When SSO is activated, the account for the employee to connect is built upon SAML token piece of data, and the employees can be imported without email address.
In the example of an employee having no email address but having an account to connect to the employee portal using SSO, if the SSO was disabled from the platform for any reason, the employee could no longer be imported as the email was required as a mandatory field.
We fixed this issue and now an employee previously created without email address can still be updated.
When updating an employee using « Employee profile » in Document Manager user interface, the same rules apply regarding the email address not being mandatory if SSO is activated on the platform à the employee will get an account automatically based on the SAML token, for them to connect to the employee portal using SSO.
In the example of an employee having no email address but having an account to connect to the employee portal using SSO, when you update the employee in « Employee profile » in Document Manager user interface, the email address was not automatically replicated in the employee’s account, which led to data desynchronization between the employee’s profile and account.
We fixed this issue and now the email address of the employee is well propagated to his/her account.
Still in the context of updating an employee using « Employee profile » in Document Manager user interface.
In the example of an employee having an email address but no SAML token, an account to connect to the employee portal is created only after invitation and the employee creating their account.
If they do not create their account, and an HR manager updates their profile using « Employee profile » in Document Manager user interface, to add a SAML token at the same time as changing the email address, an account was automatically created but without the SAML token information, which led to no possibility for the employee to connect to the employee portal using SSO.
We fixed this issue and now the SAML token is correctly stored in the employee account, so they can access the employee portal using SSO.
In the CSV file to import HR Users data, the character « ; » is used to separate column headers.
If another character was used, the system showed an « unexpected error » that was a bit confusing for users who did not understand what the error was.
We have fixed this so that now the system shows a “global validation error” when this happens, and the customer can more easily identify what the error is.
When HR user reset their password in People Assist, they see this page that gives access to Document Manager or People Assist. The button for People Assist was mislabeled as "Request Manager". This has been fixed and is displaying correctly now.
